Administrative Assistant

Are you an organised, proactive individual with a passion for supporting educational environments? We’re looking for dedicated Administrative Assistants to join our school teams in Southampton, Winchester, and Romsey. This is an exciting opportunity to make a meaningful impact in the lives of students and staff by ensuring smooth day-to-day operations in vibrant school settings.

As an Administrative Assistant, you will be involved with:

• Front office management: greeting visitors, handling phone inquiries, and directing queries.
• Maintaining accurate student records and data entry.
• Supporting the coordination of school events, meetings, and schedules.
• Assisting with financial administration, including processing invoices and orders.
• Managing and distributing school communications and correspondence.
• Liaising with school staff, parents, and external stakeholders as required.

About you:

• Previous experience in an administrative role, ideally within a school or educational setting. (Desirable)
• Excellent organisational and multitasking skills with attention to detail.
• Strong communication skills and a welcoming, professional demeanor.
• Proficiency with office software (Microsoft Office Suite) and familiarity with school management systems (desired but not essential).
• Ability to handle confidential information with discretion and professionalism.

• Location – Various across Hampshire

  Position – Administrative Assistant
  Contract or position start date – ASAP
  Duration – Permanent/Temporary- Long term temporary, which may result in a permanent position.
  Contract or position end date (if applicable) – N/A
  Full time/part-time – Full-time
  Hours – Standard working hours 8.30am-3.30pm (times may vary).

  Essential & Desirable Qualifications/ requirements:

• Previous experience working in an administrative role (desirable but not essential).
• • Proficiency with office software (Microsoft Office Suite) and familiarity with school management systems (desired but not essential).

• To be eligible for this role through Prospero teaching, you must:

  • Hold right to work in the UK
  • Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application
  • Provide references upon request
  • Possess up to date Safeguarding Training (or a willingness to undertake this)

Proud to be listed in the Times as one of ‘The Best Companies To Work For’, Prospero Teaching is an innovative and forward-thinking recruitment agency. With over two decades of experience, our education consultants work hard to find you the most suitable role, from a wide range of teaching jobs across the UK, in thousands of excellent schools, academies, and nurseries. We are an APSCO-audited education agency, and our awards for excellence demonstrate our commitment to high-quality service and best practice.